FAMILY YOUTH SYSTEMS PARTNERS ROUNDTABLE
Next NCW FYSPRT Meeting: August 7th, 2017, 5:00 – 7:00 p.m.
Location: NCWBH, 300 S Columbia, third floor, Wenatchee, WA 98801
Grant County: Teleconferencing through Ephrata School District,
499 ‘C’ Street NW, Ephrata, WA 98823
OPEN TO THE PUBLIC
The Chelan/Douglas/Grant Counties Regional FYSPRT is an essential part of the Governance Structure that meaningfully engages families and youth, governmental partners and others who are interested in and committed to the success of youth and families in an equitable forum to identify local needs, review local/regional data, problem solve and address issues at the local and regional level. With a goal of improving outcomes for youth, the Regional FYSPRTs brings unresolved needs forward to the Statewide FYSPRT with recommendations about how to meet those needs.
The mission of the Chelan/Douglas/Grant County Regional System Partner Round Table is to bring all essential parties together to contribute to the continuous improvement to children’s behavioral health, services and supports.
CDG FYSPRTs strives to provide an equitable forum for families, youth, systems, and communities to strengthen and sustain community resources that effectively address the individualized behavioral health needs of children, youth and families.
CDG FYSPRT mission is to collect, review, and/or interpret relevant data and evaluation results and develop system improvement strategies;
To Serve as a mechanism to bring our voices from our communities into one regional entity;
To Respond to calls for feedback from higher level entities such as the Statewide FYSPRT, relevant state agencies, and DSHS’ cross-system Executive Leadership Team (ELT);
To Regularly develop formal reports for review by higher-level entities who can then act accordingly through policy, fiscal, regulatory, and other actions;
To Receive regular reports from higher-level entities on priorities for action and policy, fiscal, regulatory, and other actions taken in response to input from the regions.
The FYSPRT vision is that, through respectful partnerships, families, youth systems and communities will effectively collaborate to proactively influence and provide leadership to address challenges and barriers faced by the behavioral health service system for children, youth and families in Chelan/ Douglas/Grant Counties.
QUORUM for Decision Making
At least 51% of membership needs to be present for a quorum for the purpose of making a decision.
VOTING POLICIES AND CONCENSUS
FYSPRT will made decisions by establishing a soft consensus, wherein no members vocally object.
In the event a soft consensus is not reached the FYSPRT will decode through one of two types of democratic votes.
- When there are two feasible options to select from, a two thirds or more majority vote will be needed to move forward with a given option.
- When there are three or more possibilities to choose among, a plurality will be sought wherein the option the receives the greatest number of votes will be selected even if that number is less than half of the total votes.
FYSPRT REGIONAL MEMBERSHIP
CDG Regional FYSPRT membership is to be comprised of Family, Youth and System partnerships and Local Tri Leads. Participants outside the membership are also welcome to attend and provide input and feedback regarding community needs.
MEMBERSHIP MINIMUM REQUEST:
Commitment to Participate
Terms: preferred minimum ask of 2 years
System Partner Tri-Lead: At the discretion of the FYSPRT Contactor the first right of refusal will be given to the Children’s Care Coordinator employed by the Regional Contracting Authority to take the role of System Partner Tri Lead.
Youth Partner Tri Lead: At the discretion of the FYSPRT Contractor, the Youth Tri Lead will be connected to the Youth ‘N Action movement.
Family Partner Tri Lead: At the discretion of the FYSPRT Contractor, the family Tri Lead will be connected to the contracting organization.
ROLE OF A REGIONAL PARTICIPANT
It is intended that the Regional FYSPRT leverage the experiences, expertise, and insight of key individuals, organizations and departments that are committed to building a System of Care for children’s behavioral health. CDG Regional Stakeholders and not directly responsible for managing project activities, but provide support and guidance for those who do. Thus individually, members will:
Through education, collaboration and participation influence the movement toward the infusion of system of care values and principles in community organization, workforce development, policies, practice, financing and structural change.
- Bring community, individual and agency strengths in completing necessary tasks.
- Identify barriers/challenges and approaches to resolve issues.
- Identify strengths/initiatives/projects of existing community and system agencies that support systems of care values and principles.
- Educate our system of care partners, as we develop and grow.
- Develop problem solving approaches for moving forward. Communication is intended to flow between all levels of the governance structure. Regional FYSPRT Tri Leads will bring information from the Statewide FYSPRT to Regional Meetings for information sharing in their communities and also bring concerns, themes from Regional meetings to the Statewide FYSPRT, as needed.
- COMMUNICATION RESPONSIBILITIES FOR REGIONAL FYSPRT TRI LEADS
- When problem solving around an item or situation is needed, Regional members will first contact their Regional Tri Leads for discussion and brainstorming. If needed and appropriate, the item or situation will be added to the next Regional FYSPRT agenda for discussion with the group. If the item of situation is not resolved within the Regional FYSPR group, the Regional Tri Leads would take the concern to the Statewide FYSPRT Tri Chairs for discussion nd possible addition to the Statewide FYSPRT agenda.
- Create an Agenda for Regional FYSPRT meetings
- Attend Statewide FYSPRT meetings and report meeting updates and outcomes to the Regional FYSPRT;
- Post meeting notes and schedules to the website;
- Maintain communication with local FYSPRTS, community members and work groups.
- Utilize the communication diagram as appropriate;
- Disseminate Statewide FYSPRT materials for review and recommendations to Regional and Local FYSPRT participants;
- Participate in information sharing among Regional FYSPRTs. Meeting Schedule: Meet on a regular schedule as determined by the FYSPRT Community. Meeting Operations-Identified Roles
- Meeting Agenda: Will be set by the Tri Leads based on input from FYSPRT community. Agenda will be distributed to members at least one week before the meeting occurs
REGIONAL FYSPRT MEETINGS:
Meeting Schedule: Meet on a regular schedule as determined by the FYSPRT Community.
Meeting Agenda: Will be set by the Tri Leads based on input from FYSPRT community. Agenda will be distributed to members at least one week before the meeting occurs.
Meeting Operations-Identified Roles
- Time Keeper
- Note Taker
- Orientation Lead- to greet new members and participants.
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